ERASMUS+ STAFF MOBILITY FOR TEACHING ASSIGNMENTS (STA)

APPLICATION ANNOUNCEMENT

PROJECT: 2024-1-TR01-KA171-HED-000233502

Dear Faculty Members,

Staff Mobility for Teaching Assignments (STA) within a KA171 project is a field of activity that allows higher education institution (HEI) teaching staff of a Turkish HEI (holding ECHE) to teach and carry joint academic/educational activities at a partner HEI (holding ECHE) in the third countries not associated with the programme. The receiving organization must be a Partner Country HEI recognized by competent authorities and having signed an inter-institutional agreement with the sending Programme Country partner before the mobility takes place.

Within the scope of the project Erasmus+ 2024-1-TR01-KA171-HED-000233502, faculty members will be able to participate in the teaching mobility only in the following institutions:

• George Washington University (USA)
• Boston College (USA)
• University of Toronto (Canada)

The quote for this mobility: 5 faculty members

ELIGIBILITY

• Candidates must be a member of Boğaziçi University and actually working at the time of application.
• Candidates must be currently teaching at Boğaziçi University (lecturers, doctoral lecturers, associate professors, and professors can apply.)
• The institutions where the teaching activity is intended to be carried out must have been contacted in advance and an acceptance letter must have been received.

DURATION

STA is a daily basis activity and a grant payment is made for the lecture days. For this reason, in the Staff Mobility for Teaching Mobility Agreement, a specific teaching program must be indicated on a daily basis. The minimum number of days of the mobility is five, excluding the travel days. The minimum number of teaching hours required is 8 hours. It is expected that your teaching hours are evenly balanced during the days of the mobility.

HOST INSTITUTION

Teaching mobility can only be carried out at one of the host institutions listed above.

Applicants are responsible for contacting the relevant faculty members or departments at their prospective host institutions, discussing their proposed work plans, and obtaining an invitation letter covering the full duration of their planned mobility.

FUNDING

The National Agency has allocated funds to our university for staff mobility activities for the project 2024-1-TR01-KA171-HED-000233502

All faculty members who are actually working at Boğaziçi University and meet the minimum requirements in the “Eligibility” section have the right to apply for the STA activity type and carry out short teaching visits in one of the higher institutions listed above for a minimum of 5 working days, excluding the travel days, and at least 8 hours distributed according to days with the grant to be allocated from the resource transferred to our university as a result of the evaluation. Faculty members who cannot be granted funds are also entitled to benefit from the activity without a grant if they are considered eligible for teaching mobility according to the list announced as a result of the evaluation. Participants who receive no grants must comply with the program’s rights and obligations.

For mobility activities planned to last more than five days, the invitation letter and the proposed mobility schedule will be reviewed to ensure that the planned activity days do not fall on official public holidays. Any activity days falling on public holidays will not be taken into consideration for funding purposes. Subject to the approval of the Selection Committee and the availability of sufficient funding, additional mobility days may be funded, up to the number of days deemed appropriate by the Committee.

Daily Grant & Travel Grant

The grants of the projects are determined by the Turkish National Agency based on instructions by the European Commission. The grant amount is not intended to cover all expenses incurred while abroad, and no separate payment is made for those expenses. No grant payment is made for days without teaching activity, except the travel days.

The daily grant amount for this project is 190 EUR.

Travel Grant

The travel expenses to be paid to the staff benefiting from the Staff Mobility activity are determined through the “Distance Calculator” provided by the EU Commission. Through the distance calculator, the km value of the distance between the two points from the location of the sending HEI where the faculty member is based to the place where the activity will take place is determined, and the travel support grant is calculated The European Commission’s Distance Calculator is available below.

https://erasmus-plus.ec.europa.eu/resources-and-tools/distance-calculator

The distance for the host institutions within this project is 8.000 and above for all the institutions therefore it is calculated as 1.735 EUR for each mobility.

Inclusion Support

The Erasmus+ Program encourages the participation of individuals with special needs. A potential participant with special needs is someone whose physical, mental, or health condition would prevent their participation in the project/mobility activity without additional financial support. To be eligible for additional grants for individuals requiring inclusion support, the beneficiary higher education institution must request additional funding from the Center. An increase in the grant cannot be requested after the participant activity has concluded.

The application form must include an explanation of why Inclusion Support is needed, along with supporting documents (such as a doctor's report, not older than 3 months, containing information about the disability and its level if the Inclusion Support is related to a disability, or a photocopy of the disability card, or a doctor’s report for chronic illnesses). The form should also include documents confirming that the hosting personnel of the higher education institution are aware that a participant requiring Inclusion Support will be hosted and that they have the necessary equipment. The requested additional grant amounts and the reasons for their necessity should be detailed in the form. The requested grant should be directly related to enabling the participant with Inclusion Support to participate in the activity.

For participants with Inclusion Support, the final additional grant will be provided based on the actual amount of expenses incurred. Expenses not supported by documentation and expenditures beyond the grant given to the beneficiary with Inclusion Support through the contract will not be considered eligible, even if they have been incurred.

APPLICATION

Application period and system

As of March 1, 2022, the Turkish National Agency announced that the application and evaluation of Erasmus+ personnel mobility will be carried out through the portal. You will be able to log in the portal with your e-government (e-devlet) login information. https://turnaportal.ua.gov.tr/

The contact information provided during the application is the means of communication between the applicant and our office. For this reason, it is kindly requested to provide the contact addresses that are actively used during the application. Related updates should be made in the “Profile” section of the application system. The application should be completed by following the steps in the application system. When answering the questions prepared in the form of a tick box, the box must be ticked for a “yes” answer, and for a “no” answer, the box must first be checked and then unchecked. All application documents specified in the announcement must be uploaded to the required document upload areas via the e-government system. The status of the application can be viewed from the “My Applications” section.

The application system will open on December 7, 2026 at 10.00 a.m. and close on December 18, 2026 at 16.00 p.m. The applications of candidates who upload incomplete application documents and whose application is not “completed” will not be accepted. Applicants must be careful about completing their applications on the portal.

Documents required:

1. An invitation/acceptance letter from the host institution.
2. Filled and counter-signed Work Plan Form.
3. Your CV

EVALUATION

To ensure the efficient and effective use of the resources transferred to our university and to carry out the evaluation process in a fair, transparent, impartial, and consistent manner, a Staff Teaching Exchange Committee has been established by the Rectorate. Applications will be evaluated by the committee.

The list of evaluation criteria can be found here. The criteria determined by the Turkish National Agency are listed below. In addition, our university has the right to include other criteria for its own institutional needs. Prioritization is carried out in the form of additional points application, all faculty members who have or do not have the below-specified characteristics have the right to apply.

1. First-time participation is prioritized in the selection.
2. Disabled staff are prioritized.
3. Veteran personnel and the spouses and children of martyrs and veterans are prioritized.
4. Activities related to Artificial Intelligence are prioritized within the scope of the 2021-2025 National Artificial Intelligence Strategy prepared by the Presidency of the Presidency Digital Transformation Office. *
5. Those who themselves or their 1st-degree relatives receive financial aid from AFAD are prioritized. **
6. For mobility to the country of citizenship is less prioritized.

*Additional points will be applied as specified in the evaluation criteria for activities related to Artificial Intelligence within the scope of the 2021-2025 National Artificial Intelligence Strategy prepared by the Digital Transformation Office of the Presidency of the Republic of Turkey. The scope of the activity must be clearly stated in the invitation letter and business plan. Its suitability will be evaluated by the committee.

**AFAD (Disaster and Emergency Management Presidency) Bank receipt stating “AFAD aid” will be required.

Important Note: A commitment/waiver document will be requested from project beneficiaries along with pre-departure documents upon the evaluation result.

Please note that mobility actions can only start at January 18, 2027 at the earliest and all mobilities must be completed until July 23, 2027 at the latest.

Please contact our office at staffmobility@bogazici.edu.tr